POSK Privacy notice

1. Who we are

We are the Polish Social and Cultural Association Limited (POSK). Founded as a charity in 1964 for the promotion of Polish culture and learning.

This privacy notice covers what you need to know about how we collect, use and look after your personal data. The notice also covers your rights and how you can contact us if you have any queries in relation to how we process your information. We strive to meet the highest standards of data protection and won’t do anything you wouldn’t reasonably expect with the data you give us.

 

2. What information we collect and when we collect it

Personal information We will collect personal information from you when you join POSK. Depending on why you provide us with your information, the following may be collected: your name, email address, phone number, postal address, and date of birth.

In some circumstances (for example, when joining POSK, becoming a Trustee, Council of Management or Executive Committee member, or applying for a job at POSK) we will ask for additional details including qualifications, expertise, work history, professional or political affiliations.

When collecting your personal data, we will only ever ask for the information we need for that specific purpose. We do not analyse, use cookies or track your information online.

 

3. How we use your information

When you provide us with your personal details we will use this information to provide the services you require. This is likely to include servicing your membership, booking you onto one of our events and processing a donation, application or nomination or other relevant interactions you might have with POSK.

When you become a member of POSK, we will need to process your personal data in order to provide the benefits of your membership. This will include contacting you with information about your membership and news about POSK’s activities and sending you POSK’s publications.

We will ask for your consent before sending you any marketing emails. You can withdraw this consent at any time by emailing admin@posk.org

If you unsubscribe from our email marketing we will place you on a suspension list so we know not to email you marketing materials in the future.

We may also use and process your information where we have a legitimate business interest to do so. This may include, but is not limited to: providing, modifying and improving our services; enabling our projects; and keeping our website and premises secure.

We will never keep your online information longer than is necessary for the purposes which the information was provided.

 

4. Sharing your information

We will never exchange, sell or rent your personal information to another person or organisation. The information you provide is used within POSK to deliver our services to you.

 

5. Keeping your information secure

Personal membership data (other than email address) is kept in paper copy at the POSK office and not online.

 

6. Attending our events

At our events we may have photography and videography taking place. This material may be used for future marketing and other communications from POSK. Where possible we will ask your permission to take your photograph; if you do not wish to be photographed or filmed, please let a member of staff know.

 

7. Under 18s

There are times when we collect data from under 18s, including applications for POSK membership and as part of the administration of competitions and awards. The personal information that we collect in these circumstances is held securely and only used in relation to the purpose for which it was collected.

 

8. Your rights

Under the General Data Protection Regulation, there are several rights you hold in relation to the processing of your data.

• You have the right to request a copy of the information we hold about you. We will require two forms of identification from you before releasing this information. We will provide the information within one month of the receipt of your request. An administrative fee may apply.
• You have the right to have your data erased from our databases in certain circumstances. These include when your personal data is no longer necessary for the purpose it was originally collected and when you withdraw your consent for us to process your data for certain purposes.
• You have the right to object to your data being processed under legitimate interests, upon which the processing will cease, unless there are compelling legitimate grounds such as fulfilling a contract between us.

If your contact details change, help us to keep our records up to date by contacting us using the details below.

If you no longer wish to receive marketing or information emails from us you can unsubscribe at any time by contacting us using the details below.

 

9. Changes to this privacy policy

We may update this policy from time to time. If we make any significant changes we will inform you via our website or email, if your details are registered with us. By continuing to use our services, we will recognise this as acceptance of these terms.

 

10. Contact us

At the Society, we strive to uphold the best standards of practice in collecting and using any personal data. Therefore, we take complaints very seriously and advise anyone to contact us if they believe our system of collecting and processing data is unfair, misleading or inappropriate. Any suggestions for improving our policy are always welcome.

You can contact POSK at:

POSK
238 – 246 King Street
Hammersmith
London W6 0RF
Telephone: 0208 741 1940
Email: admin@posk.org

This policy was last updated on 02 May 2019.